How can I edit my email signature?

Office Outlook: create a signature - this is how it works

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An e-mail signature is a section at the end of an e-mail that contains further information about the sender. E-mail signatures are mandatory, especially in a business environment. They facilitate contact via other communication channels and enable the legal status of the sender to be checked. Outlook allows you to create one or more personal signatures that you can add to your emails as needed. The Outlook signature can only consist of text or contain a logo. We'll show you how to create a signature in Outlook and how to add images and logos to your signature.

Create and add a signature with Outlook - this is how it works

Follow our step-by-step instructions or take a look at the quick start guide.

Insert a logo or image in the signature

The company logo is particularly popular in a business environment - we show you how to do this with Outlook. Follow our step-by-step instructions or take a look at the quick start guide.

Quick guide Create and add a signature with Outlook - this is how it works

  1. Open a new email.
  2. Click on "Signatures“ > "Signatures ...“.
  3. A new window is opening up. Click on "New"and enter the name of your new signature. Confirm with"OK".
  4. Write the actual signature in the field "Edit signature".
  5. In the area "Standard signatures"determines whether and how your signature should be automatically added to an e-mail.

Quick guide Insert a logo or image into the signature

  1. Open a new email.
  2. Click on "Signatures“ > "Signatures ...“.
  3. Select the one in the new window signature to which you want to add an image or logo. Then click on the Picture icon and choose one Image file out.
  4. To change the image size, click the right click on the picture > "Picture…“ > "size"> Under"Scaling"Adjust the size> with"OK to confirm.
  5. Finally all changes with "OK" to save.