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9 things to consider to be efficient in the workplace

We all know the following situation: you are at work and you are focused on your work. Suddenly it's time to go home. You didn't even complete half the work you had planned for today, however. What happened? A colleague gave you an unexpected task. You spent too much time replying to your emails. You have put too many things on your to-do list.

When we're at work, we focus too much on getting things done. We don't pay attention to how much time and effort we put into our work as long as we achieve our goal in the end. We work effectively. We are doing the right things. In the long term, however, we want to optimize our work habits to become more efficient, i.e. to do things right. When we become more efficient in the workplace, we can achieve the same goals with less effort.

The question we need to ask ourselves is: what can I do to become more efficient in the workplace? Here are 9 tips:

Define precise tasks

Every goal on your to-do list needs to be clearly worded and focused. This is the only way you will know your list and work well with it.

set priorities

The first question that must be asked each time is: which tasks are urgent and which tasks are important? The important tasks always come at the top of the list and are done first.

Splitting up big tasks

Your to-do list is your guide. The list shouldn't overwhelm you from the start. So set yourself a lot of small goals so that you can cross one task off your list over and over again during the course of the working day. This will keep you motivated and satisfied with your own performance.

Use the timeboxing method

Write down in advance how much time you will need for each individual task. This is how you stay realistic. Don't worry if you don't exactly adhere to the time intervals. Sooner or later you will develop a feeling for correctly assessing your effort.

Create similar sequences

If you do the same job over and over again, make sure you are doing similar activities at the same time of day. This is how you make a habit of it and you will work more efficiently.

Say no

You can't take on all of the tasks. Reject new projects if you already have too many. Your time and energy are limited. That is why we stick to the saying: Quality instead of quantity.

Write down distracting ideas

We all have ideas that run through our heads while working and that distract us. The solution: write everything down! So you can continue with your work in peace and deal with the matter later.

Check email later

As soon as a new e-mail has arrived, we want to reply to it immediately. Many emails are not urgent. They only distract us from work and if we already reply to an email, then we reply to all of them in the same way. Does this situation sound familiar to you? How to Overcome Procrastination: Check Your Email Every Hour. So you don't miss any information and you can still concentrate on your own work.

Take breaks

Take regular breaks. Grab a coffee or take a quick walk. The most important thing is that you get up briefly and get away from your desk. Don't spend your breaks on your smartphone. You do not recharge your batteries with it.

Private habits

How you spend your free time can have a huge impact on your productivity. Take care of your well-being so that you can recharge your batteries for the next day. Make sure you get enough sleep, exercise, and eat healthily. We all know the Latin phrase "Mens sana in corpore sano", Which translates as:"a healthy mind in a healthy body“Means.

Good to-do lists, regular breaks and a balanced lifestyle are the keys to being more efficient in the workplace. If you want to keep track of all the tasks and projects that you have been working on in the last few weeks or even months, time tracking software is just the thing for you! Not only do you keep up with your accomplishments and activities, but you can also see how much time you've spent on the job.

TimeTrackApp is an effective time tracker software for companies and private individuals. With our free, easy-to-use time tracking software, worry no more about time tracking management.

Set up a robust time recording system in just a few minutes and save time for the things that are really important: Learn more about TimeTrackApp.


Time management is an important issue for companies, whether small or large. As a trained business economist and an expert at TimeTrack for many years, I deal with the topic of time recording on a daily basis. I would like to pass on the tips and tricks that I have discovered in this area.

I also like to write about my experience in project management. I attach great importance to team management, manageable work processes and transparent communication - in my opinion the foundations for every successful project.

/ 0 comments / by Ivana Spiridonovic